Organization. That twelve letter word you either love or hate. The good news is, you're here to make changes, so kudos to you! Now, let's get down to the nitty gritty of what that means with your filing cabinet. Below are five ways to get your filing cabinets in working order.
Color code - If you haven't started using a color coding system to help organize your filing cabinet, you need to hop on it! If you have started, but need to step up your game, now is the time! Colored labels and colored folders are extremely helpful in organizing your documents and making them easy to find.
Add labels - Labels sound like a no-brainer, but I'm sure some of you out there don't use them! Something to also consider if you have a habit of re-labeling folders, is to write in pencil versus pen or marker.
Shred old, unnecessary files - Old files can pile up quickly and cause you to have a lot of extra junk you don't need that takes up space. Consider going through your drawers and auditing your existing files to see what you should keep and get rid of. Its also a good idea to schedule some time to do this regularly throughout the year, so that you can keep on top of it rather than sitting for hours on end cleaning it out.
File new documents or papers right away - Getting into a rhythm to file your documents right away can be hard. Its easier to let it pile on the desk next to you, or throw it in a folder labeled "organize". But, with a little extra effort, you can make that a thing of the past saving you hours in the long run. Whenever you have something new you need to file, make a quick b-line to your filing cabinet and get that thing filed away pronto!
Do a frequent spring cleaning of your files - Making time to go through your filing cabinet on a regular basis will prevent things from piling up and getting disorganized. Our recommendation is to try and apply a quarterly audit on your filing cabinet to prevent things from getting out of hand.
That wraps up our tips on keeping your filing cabinets organized. Now that it's spring time, it's the perfect opportunity to add this to your office spring cleaning list! If you have any questions about organizing your files, feel free to chat with us on Twitter.